| When | What | Who |
|---|---|---|
| 6:00pm | DJ Sound check | |
| Set up check-in desk | ||
| Set up tables | ||
| Set up water station and sell-ables | Alec, James | |
| Phil, Mona | ||
| Nur, Megan, Yudi | ||
| 6:30 | Get dinner for band, Tyedric, and organizers | |
| Post signs (gender neutral bathroom signs, payment, hopcats info) | ||
| 🎶 Band set up | Patrick |
Kevin | | 6:45pm | Setup for lesson | Julie Brown, Alec | | 7:00-8:00pm | 📋 Check-in Desk Shift 1 | Jeff, Yudi | | 7:00-7:50pm | All Levels Lesson Organizers have time to eat and change | Julie Brown, Raquel | | 7:50pm | 🎶 Band soundcheck | Kevin, Band must show up by 7:30 | | 8:00pm | 📣 Announcements ‣ | Alec | | 8:00-9:05pm | 📋 Check-in Desk Shift 2 | Ana Suligoj, Nancy | | 8:00-8:50pm | 🎶 First Band Set | Kevin | | 8:30pm | 📣 Announcement: performers in the Green Room by 8:40pm | Alec | | 8:40pm | All performers in Green Room. Review format | Alec | | 8:50pm | 📣 Announcement: Introduce mini-performances | Genny | | 8:55-9:05pm | Mini Performances ‣ | Alec, James (DJ) | | 9:05pm | Buffer Song | James (DJ) | | 9:05-10:10pm | 📋 Check-in Desk Shift 3 | Skyler, X | | 9:10-10:00pm | 🎶 Second Band Set | Kevin | | 10:00pm | 📣 Announcements ‣ | Mona, Genny | | 10:05pm | Tyedric Performance | | | 10:10-11:00pm | 📋 Check-in Desk Shift 4 | X, Jacob | | 10:10-10:20pm | DJ Set Cut short if running behind on schedule or increase if performance ends early | James | | 10:20-11:00pm | 🎶 Third Band Set | Kevin | | 10:50pm | 🎶 Jam and interaction with band | Kevin | | 11:00-12:00pm | Teardown and Cleanup Everyone else out by 11:15pm | Phil, Nur, X Other volunteers still at the dance get people out asap |